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Using Champlain’s Google Apps for Education: Hangouts

Facebook’s IP policy is quite incompatible with the production requirements of modern Game Developers. Anything you post to Facebook is “effectively” owned by Facebook. Study this incredibly disingenuous piece of double-speak, and you will find that it basically says: “All your base are belong to us.*” *Terms and conditions apply.

See: https://www.facebook.com/legal/terms

Here is the snippet in question, emphasized for clarity.

Sharing Your Content and Information
You own all of the content and information you post on Facebook, and you can control how it is shared through your privacy and application settings. In addition:
For content that is covered by intellectual property rights, like photos and videos (IP content), you specifically give us the following permission, subject to your privacy and application settings: you grant us a non-exclusive, transferable, sub-licensable, royalty-free, worldwide license to use any IP content that you post on or in connection with Facebook (IP License). This IP License ends when you delete your IP content or your account unless your content has been shared with others, and they have not deleted it.
When you delete IP content, it is deleted in a manner similar to emptying the recycle bin on a computer. However, you understand that removed content may persist in backup copies for a reasonable period of time (but will not be available to others).

I am not a lawyer. However, for the sake of argument, let’s put that into plain English: Anything you post on Facebook is perpetually licensed to Facebook for any purpose whatsoever. Moreover, once something is posted to Facebook, it becomes very hard to remove if it has been shared with others.

So, what’s a Student or Faculty member in The Game Studio to do?

Use Google Apps for Education, of course!

Here’s how to start Chat or a Voice or Video Hangout with members of your team:

  1. Log into Champlain’s Google Apps for Education.
  2. Click “Mail” in the Google Widget area (on Chromium or Chrome)
  3. Within Mail, click the little magnifying glass next to your avatar, as shown in Figure 1.
  4. Figure 1: Searching for people with whom you wish to chat (text), or video (hangout).

    Figure 1: Searching for people with whom you wish to chat (text), or video (hangout).

  5. In the “Search for people” search box, search for someone. For example, “Ed” as shown in Figure 2.
  6. Figure 2: Clicking on a search result.

    Figure 2: Clicking on a search result.

  7. Click on the appropriate match from the search. A new Chat window will now appear! If the person is online, just start typing. If not, invite them to a Hangout (Google will send an email invitation as needed).

How to make an appointment with Champlain’s Google Apps for Education Calendar

As a Faculty member at The Game Studio at Champlain College, I meet with students on a daily basis in my office. The purpose of this post is to explain how to schedule a time to meet with me using the Champlain College Google Apps for Education Calendar:

  1. Open a browser on your computer, eg: Chrome/Chromium, Firefox/Iceweasel, Safari. (Use IE at your own risk.)
  2. Log into your computer’s browser using your @mymail.champlain.edu (or for Faculty and Staff @champlain.edu) account credentials.
  3. When the Google Widget bar finishes loading, (top right of a new tab or window), click the 3×3 grid and choose Calendar. See Figure 1.

    Figure 1: Finding the Google Apps for Education Calendar

    Figure 1: Finding the Google Calendar for Champlain’s Google Apps for Education

  4. Note the navigation panel on the left side of the window. Find Other Calendars and expand it if not opened. See Figure 2.

    Figure 2: Finding other calendars

    Figure 2: Finding the Other calendars area and expanding it.

  5. Type the email address of the person @mymail.champlain.edu or @champlain.edu you wish to schedule an appointment with and click return. A helpful completion box will appear with suggestions. See Figures 3 and 4.
    Searching other calendars.

    Figure 3: Expanding Other calendars. Search for your friends here too, and schedule events with them!

    Figure 4: Searching for Prof. Ferguson.

    Figure 4: Searching for Prof. Ferguson.

  6. The calendar for
    user@champlain.edu

    will appear in your own calendar area. Click the colored box next to the user’s name to toggle visibility. See Figure 5.

    Figure 5: Seeing the calendars overlap, and choosing a mutually available time.

    Figure 5: Seeing the calendars overlap, and choosing a mutually available time (ie: when no blocks are scheduled). Except for Office hours, those are fair game for scheduling.